Change is inevitable in large, big-budget operational programs. Embracing, rather than resisting, change is key to being proactive. It also keeps teams motivated as it’s another avenue for leadership to “listen” to what is going on at the team level. At Rubin Observatory, an agile approach to budgeting has been implemented, following related experience in previous High Energy Physics experiments. Annually, a ground-up review, to address changing needs, priorities and emerging issues, is carried out across all departments of the Rubin Operations organization. This “annual scrub” provides an opportunity to adapt and be nimble to changing situations that can affect resources and budgets. This paper provides details on the importance of an annual budget scrub, the processes followed, the tools used, and how the cycle continues year on year.
Sandrine Thomas, Ranpal Gill, Alysha Shugart, Andrew Connolly, Richard Dubois, Felipe Daruich, Carol Chirino, Lauren Corlies, Robert Blum, Federica Bianco, Amy Davidson
The Vera C. Rubin Observatory is entering the final stage of construction, system integration, and validation. This is a very exciting and challenging phase of the life of an observatory. This phase requires a healthy workplace culture due to the significant pressure staff members may feel when trying to finish a project on schedule. At the Rubin Observatory, we value people’s diversity of experience, expertise, and perspective. We strive to have an inclusive, respectful, and fruitful collaboration between all our Rubin project personnel. Allies at Rubin work towards developing and maintaining a positive workplace culture that strives to increase motivation, improve happiness and satisfaction, and thus retains and attracts a diverse and talented workforce. We expect to continue these efforts in the transition to full survey operations and beyond. This paper describes initiatives that staff in the Rubin project have taken to achieve these goals.
KEYWORDS: Document management, Seaborgium, Neodymium, Data processing, Quantum efficiency, Ions, Systems engineering, Fourier transforms, Astronomy, System on a chip
In these times of austerity it is becoming more and more important to justify the need for manpower to management.
Additionally, with the fast pace of today’s projects the need for tools that facilitate teams to not only plan, but also track
their work, are essential. The practice of planning work packages and the associated manpower has been about for a
while but little is done to really cross-check that planning against reality. In this paper these elements are brought
together through a number of tools that make up the end to end process of planning, tracking and reporting of work
package progress and manpower usage.
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